MoraSpirit Recruitment Privacy Policy

Through the MoraSpirit recruitment application, we may collect:

• Name
• Email address
• WhatsApp/contact number
• Date of birth
• Residential address
• University and academic information, including university, faculty, department/course, batch, and index number
• Pillar(s) applied for
• CV or résumé
• Portfolio or LinkedIn profile
• Skills and interests
• Clubs, societies, previous experience, and other information voluntarily provided through the application

The information submitted through the application will be used to:

• Identify and communicate with applicants
• Review applications and assess suitability for selected MoraSpirit pillars
• Conduct shortlisting, interviews, and other recruitment activities
• Understand applicants' skills, interests, experience, and academic backgrounds
• Contact successful applicants regarding onboarding and future MoraSpirit activities
• Maintain necessary records relating to the recruitment process

Information collected through this form will not be sold or used for unrelated commercial purposes.

Application information will only be accessible to authorized MoraSpirit members involved in recruitment, selection, administration, or related organizational activities where access is necessary.

Personal information will not be shared with unrelated third parties unless required by law or otherwise necessary with appropriate authorization.

Reasonable measures will be taken to protect submitted information against unauthorized access, loss, misuse, alteration, or disclosure.

Information may be stored using digital systems and third-party services used by MoraSpirit to conduct and manage the recruitment process.

Applicant information will be retained only for as long as reasonably necessary for recruitment and related MoraSpirit administrative purposes.

Information that is no longer required will be deleted or otherwise disposed of when reasonably practicable.

Applicants may contact MoraSpirit to:

• Request correction of inaccurate personal information
• Ask how their personal information is being used
• Raise concerns regarding the handling of their information
• Request deletion or withdrawal of information, where applicable

Certain information may need to be retained where there is a legitimate organizational or legal requirement to do so.

The MoraSpirit recruitment process may accept applications from individuals outside the University of Moratuwa.

The privacy principles described in this policy apply to all applicants regardless of their university, institution, or other affiliation.

MoraSpirit may update this Privacy Policy when necessary due to changes in the recruitment process, organizational practices, or applicable requirements.

The latest version of the policy will indicate its most recent update date.

For questions, concerns, corrections, or requests regarding personal information submitted through MoraSpirit recruitment, please contact us through the contact details provided by MoraSpirit.

By submitting an application, you acknowledge that you have read and understood this Privacy Policy and how your information will be handled as part of the MoraSpirit recruitment process.